Annual General Meetings

Minutes for 2023 Annual General Meeting held on Tuesday, 28th November 2023 at 18:30

AGENDA

• Chairman's Welcome and Overview
• Approval of PVOA Accounts, PVOL Accounts and Re-election of Committee and Office Bearers
  • Overview of Powderhall Village Owners' Association (PVOA) and Powderhall Village Owners' Limited (PVOL)
  • PVOL Accounts
  • Quorum
  • Confirmation of Committee Members
  • Committee Membership Process
• Factor’s Report – Charles White and General Topics & Questions from the Floor
  • Opening Remarks
  • Exterior Door Block Painting
  • Internal Block Painting
  • Terms of Service
  • Dog Fouling
  • Bike Storage Clear-out
  • Bike Theft
  • Cherry Tree Removal
  • Path Fixing
  • Health and Safety Projects
  • Anchor-bolt Testing
  • Float
  • Contractors, Contracts and Terms of Service
  • PVOL Funds Usage
  • Insurance
  • Forecast/2024 Budget
  • 2024 Activities List and Contract Terms
  • Block Carpets
  • Cleaning
  • Guttering - 3 Brae
  • KPIs
  • Bin Store Doors
  • Contingency Fund
  • Brae and New Development Fence
• Conclusion

Minutes for 2022 Annual General Meeting held on Wednesday, 28th September 2022 at 18:30

AGENDA

• Chairman's Welcome and Overview
• Powderhall Gate - Waster Transfer Site Development Presentation
• Factor's Report
• Contingency Fund
• General Topics / Further Questions from the Floor
• Dog Fouling and Maintenance of Communal Facilities
• Gardens
• Approval of PVOA Accounts, PVOL Accounts and Re-election of Committee and Office Bearers
• AOB
• Conclusion

Minutes for 2019 Annual General Meeting held on Wednesday, 3rd April 2019

AGENDA

• Chairman's Welcome and Overview
• Powderhall Waste Transfer Site Presentation
• Approval of minutes from 2018 AGM
• Conveyancing of Car Parking Spaces and Common Land
• Factor's Report
• Gardening Committee
• Approval of Accounts and Election of Committee Members
• AOB
• Conclusion

Minutes for 2018 Annual General Meeting held on Thursday, 15th March 2018

AGENDA

• Chairman's Welcome and Overview
• Approval of minutes from 2017 AGM
• Community Police Officer - PC Colin Spence
• Local Councillors - No Councillors Available
• Conveyancing of Car Parking Spaces and Common Land
• Factor's Report
• Approval of Accounts and Election of Committee Members
• AOB
• Conclusion

Minutes for 2017 Annual General Meeting held on Tuesday, 7th March 2017

AGENDA

• Approval of minutes from 2016 AGM and Annual Accounts
• Chairman' Report
• Community Police Officer - PC Paul McNiven
• Residents' Parking and Common Land
• Factor's Report
• Dog Fouling
• PVOA Committee Selection
• Conclusion

Minutes for 2016 Annual General Meeting held on Tuesday, 22nd March 2016

AGENDA

• Approval of minutes from 2015 AGM and Annual Accounts
• Residents' Parking and Road Adoption
• Household Security
• Local Councillors
1. Nick Gardner
• Factoring Issues - Sarah Wilson from Charles White
• PVOA Website and Facebook Page
• Selection of Committee for 2016/2017
• Stair Rep Vacancies
• Conclusion

Minutes for 2015 Annual General Meeting held on Wednesday, 11th March 2015

AGENDA

• Approval of minutes from 2014 AGM and Annual Accounts
• Residents' Parking and Road Adoption
• Vandalism/Security in the Underground Garage
• Factoring Issues - Sarah Wilson from Charles White
• PVOA Website and Facebook Page
• Selection of Committee for 2015/2016
• Stair Rep Vacancies
• Conclusion

Minutes for 2014 Annual General Meeting held on Wednesday, 2nd April 2014

AGENDA

• Approval of minutes from 2013 AGM
• Approval of April 2013 Minutes and Accounts
• Water of Leith Flood Prevention Scheme Residents'
• Parking/Road Adoption - Councillor Lesley Hinds - Transport Convenor
• Local Councillors' Q&A with Councillor Brock
• Factoring Issues - Sarah Wilson from Charles White
• Financial Report and Change of Treasurer
• Selection of Committee for 2014/2015
• Formal Structure of PVOA
• Garden Committee
• AOB

Minutes for 2013 Annual General Meeting held on Wednesday, 10th April 2013

AGENDA

• Approval of minutes from 2012 AGM
• Water of Leith Flood Prevention Scheme
• Residents' Parking/Road Adoption - Councillor Lesley Hinds - Transport Convenor
• Local Councillors' Q&A with Councillors Brock, Blacklock, and Gardner.
• Factoring Issues - Sarah Wilson from Charles White
• Financial Report
• Selection of Committee for 2013/2014
• Stair Rep Vacancies
• Internal Boilers
• Garden Committee
• AOB

Minutes for 2012 Annual General Meeting held on Wednesday, 18 April 2012

AGENDA

• Snow Warning
• Trees at B&Q
• Water of Leith Flood Prevention Scheme
• Parking
• Questions to Councillors
• Charles White and Deacon Insurance
• Internal Boilers
• Bike Storage
• Approval of minutes from 2011 AGM
• Accounts
• Selection of Committee for 2012
• Stair Rep Vacancies
• Gardening Sub-Committee
• Factoring

Minutes for 2011 Annual General Meeting held on Wednesday, 23 March 2011

AGENDA

• Approval of minutes from 2010 AGM
• Water of Leith Flood Prevention Scheme and other local issues
• Parking and Road Adoption Update
• Summary of Factoring Issues - Sarah Wilson
• Approval of Accounts
• Selection of Committee for 2011
• AOB

Minutes for 2010 Annual General Meeting held on Monday, 11 January 2010

AGENDA

• Approval of minutes from 2009 AGM
• Update from Councillors Brock and Lang
• Summary of Factoring Issues - Sarah Wilson
• Decisions
• Fabric Fund
• Insurance Excess
• Approval of Accounts
• Selection of Committee for 2010
• AOB

Minutes for 2009 Annual General Meeting held on Thursday, 15 January 2009

AGENDA

• Approval of minutes from 2008 AGM
• Issues for Councillor Brock and Lang
• Summary of Factoring Issues - Sarah Wilson
• Approval of Accounts
• Selection of Committee for 2009
• AOB

Minutes for 2008 Annual General Meeting

AGENDA

• Approval of Minutes from 2007 AGM
• Matters Arising
• Working Fund
• Recycling Bins
• Website
• Update from Factor - Sarah Wilson
• Councillor Louise Lang - Update
• Community Police Officer Update
• City Car Club
• Road Adoption
• Parking
• Selection of Office Holders and Committee Members
• AOB

Minutes for 2007 Annual General Meeting

AGENDA

• Approval of 2006 AGM Minutes
• Matters Arising
• Buildings Insurance
• Smoke Detectors and Emergency Lighting
• Neighbourhood Watch
• Electricity Supply to light at 12 Powderhall Road
• Bait Boxes
• Parking Scheme at Powderhall Village
• Councillor Trevor Davies Update
• Committee Selection for 2007
• AOB

Minutes for 2006 Annual General Meeting

AGENDA

• Actions from 2005 AGM
• Road Adoption and Parking in Powderhall
• General Update
• Painting and Cleaning Communal Decisions
• Committee for 2006